Code of Conduct

• •Students and delegates
• •Speakers and invited experts
• •Faculty members and mentors
• •Organizing committee members
• •Volunteers and student coordinators
• •Sponsors and exhibitors
• •Guests and visitors
• •Technical and administrative staff
• •Online/virtual participants, where applicable

The guidelines apply during:

• •Technical sessions
• •Workshops and tutorials
• •Keynote and invited talks
• •Hands-on sessions
• •Networking sessions
• •Social and cultural activities organized as part of the event
• •Official transportation and event-related activities
• •Online meetings, discussion forums, chats, and other official digital platforms

• •Act with integrity and professionalism.
• •Treat others with dignity and respect.
• •Respect different opinions, backgrounds, experiences, and perspectives.
• •Maintain an environment free from discrimination, harassment, bullying, and intimidation.
• •Respect the privacy and personal information of others.
• •Avoid actions that may harm another person's reputation, property, data, or professional standing.
• •Contribute positively to the academic and professional environment of the event.

• •Communicate respectfully with speakers, organizers, volunteers, staff, and fellow participants.
• •Listen attentively during technical sessions.
• •Allow others to express their views without unnecessary interruption.
• •Ask questions in a constructive and relevant manner.
• •Respect differences of opinion during technical discussions.
• •Follow reasonable instructions provided by organizers and event staff.
• •Use professional language in verbal and written communication.
• •Respect the facilities, equipment, and property of the host institution.

• •Verbal abuse or threats
• •Personal insults or degrading comments
• •Bullying or intimidation
• •Unwelcome sexual attention or sexual harassment
• •Stalking or unwanted physical contact
• •Offensive or discriminatory remarks
• •Harassing photography or recording
• •Repeated unwanted communication
• •Deliberate exclusion or intimidation
• •Online harassment through event-related digital platforms

• •Give appropriate credit to the original creators of ideas, software, datasets, research, images, and other materials.
• •Avoid plagiarism and unauthorized copying.
• •Avoid misrepresenting another person's work as their own.
• •Clearly distinguish personal work from collaborative work.
• •Follow the instructions provided by speakers or instructors during hands-on sessions.
• •Respect software licenses, intellectual-property rights, and applicable institutional policies.

• •Do not record private conversations.
• •Do not photograph or record individuals in a manner that is intrusive, disruptive, or unwelcome.
• •Do not record confidential discussions or unpublished research without permission.
• •Do not distribute recordings containing identifiable participants without appropriate consent.

• •Share another participant's phone number, email address, identification details, or other personal information without permission.
• •Collect personal information for unauthorized purposes.
• •Share private photographs, messages, or conversations without consent.
• •Use event registration information for unauthorized promotional or commercial purposes.

• •Use respectful language and avoid spam and unnecessary messages.
• •Avoid harassment or targeted abuse.
• •Avoid sharing offensive or discriminatory material.
• •Avoid unauthorized access to another person's account or system.
• •Respect intellectual property and confidentiality.
• •Follow the rules of the platform being used.

• •Follow instructions from event organizers, college authorities, security personnel, and venue staff.
• •Familiarize themselves with emergency exits and designated assembly areas.
• •Immediately report safety hazards to the organizing team.
• •Not tamper with fire alarms, safety equipment, electrical installations, or emergency systems.
• •Not enter restricted areas.
• •Carry their event identification/access pass when required.
• •Follow applicable college and venue safety regulations.

• •Maintain cleanliness.
• •Use classrooms, laboratories, auditoriums, and other facilities responsibly.
• •Avoid damaging college or venue property.
• •Use equipment only for its intended purpose.
• •Follow laboratory and equipment-specific safety instructions.
• •Respect restricted-access areas.
• •Dispose of waste in designated locations.
• •Follow parking and transportation instructions where applicable.

• •Treat all participants respectfully.
• •Provide clear information and instructions.
• •Assist participants with reasonable event-related queries.
• •Respond appropriately to safety or conduct concerns.
• •Maintain confidentiality when handling sensitive complaints.
• •Escalate serious incidents to the appropriate authority.
• •Avoid favoritism or discriminatory treatment.
• •Ensure that event procedures are applied consistently.

• •Receive and document the concern.
• •Ensure the immediate safety of the individuals involved.
• •Refer the matter to the faculty coordinator, college authority, IEEE authority, security personnel, or other appropriate authority.
• •Review relevant information and available evidence.
• •Take appropriate corrective or disciplinary action.
• •Refer serious matters to the appropriate institutional, legal, or IEEE authority.

• •Verbal or formal warning
• •Removal from a particular session or the event
• •Restriction of access to event facilities
• •Referral to college or IEEE authorities
• •Cancellation of event participation
• •Reporting to appropriate legal or security authorities where required

• •Read and follow this Code of Conduct.
• •Follow reasonable instructions from organizers and venue authorities.
• •Behave respectfully toward all participants.
• •Protect event property and facilities.
• •Maintain academic and professional integrity.
• •Respect privacy and personal boundaries.
• •Report serious safety or conduct concerns.
• •Comply with applicable college, IEEE, and legal requirements.

• •Begin and conclude sessions according to the assigned schedule.
• •Maintain a professional and inclusive environment.
• •Respect participants' questions and viewpoints.
• •Avoid discriminatory, harassing, or offensive content unrelated to the legitimate educational purpose of the session.
• •Clearly identify third-party materials and intellectual property where appropriate.
• •Inform organizers of any technical or logistical requirements in advance.
• •Follow the event's photography, recording, and confidentiality requirements.

• •Report to their assigned location on time.
• •Wear or carry appropriate identification.
• •Maintain clear communication with the organizing committee.
• •Avoid unnecessary disruption of technical sessions.
• •Assist participants in a polite and professional manner.
• •Escalate safety, security, medical, or conduct concerns promptly.
• •Avoid making unauthorized commitments on behalf of IEEE or the institution.
• •Maintain confidentiality regarding sensitive participant information.
• •Keep accurate records of important event-related incidents where required.

• •Complete registration using accurate information.
• •Carry valid identification where required.
• •Wear/display the event badge or access pass where applicable.
• •Attend only the sessions or activities for which they are authorized.
• •Inform organizers in advance where attendance requirements apply.
• •Follow any capacity or access restrictions established for specific sessions.

• •Privacy of other participants.
• •Speaker preferences and recording restrictions.
• •Confidential or unpublished information.
• •Intellectual property rights.
• •IEEE and institutional branding guidelines.